Working affidavit template
Missing Vehicle Ownership Bill of Sale Affidavit
Use this editable worksheet to organize facts about a missing Ontario vehicle ownership document or bill of sale before a commissioning appointment. It is not a Government of Ontario form and is not a substitute for the standard vehicle-permit replacement process.
Template version 1.0. Confirm that ServiceOntario or the organization receiving your documents will accept an affidavit before you complete it.
First identify what is missing
Ontario’s green vehicle permit is often called the ownership. If that permit is lost, stolen or damaged, Ontario directs vehicle owners to visit ServiceOntario for a replacement and bring the identification and vehicle information listed on the official page. A private affidavit does not replace that process.
This worksheet may be useful when a recipient has specifically requested a sworn account of a missing bill of sale, incomplete ownership history or the circumstances in which a document was lost. Requirements vary with the transaction and available evidence. Contact ServiceOntario or the receiving organization before paying for commissioning.
Information the template prompts you to record
- Your full legal name, address, contact information and relationship to the vehicle.
- The year, make, model, colour, vehicle identification number and licence plate, where available.
- When and how the vehicle was acquired, including the buyer, seller and payment details you personally know.
- Which document is missing, when it was last seen and the reasonable steps taken to locate it.
- Any supporting records, such as payment proof, insurance records, correspondence, registration records or a copy of the bill of sale.
- The exact purpose and intended recipient of the affidavit.
Separate facts you personally observed from information learned from someone else. Attach a record only if it is relevant and safe to disclose. Redact unrelated account numbers or personal information unless the recipient requires them.
How to use the worksheet
- Ask first: obtain the recipient’s current written requirements and find out whether it has its own declaration form.
- Download: choose the editable DOCX or printable PDF and save a working copy.
- Complete the facts: use exact names and vehicle details. Delete optional prompts that do not apply rather than guessing.
- Review: compare the draft with supporting records and correct inconsistencies before the appointment.
- Leave it unsigned: the declarant signs only after taking an oath or affirmation before the commissioner.
- Submit carefully: keep a complete copy and send the affidavit using the recipient’s instructions.
An affidavit cannot recreate evidence
Commissioning shows that an identified person swore or affirmed the written facts. It does not establish legal ownership, validate a sale, transfer a vehicle or require ServiceOntario to accept the document.
Common questions
Can I use this instead of replacing a lost vehicle permit?
No. Follow Ontario’s replacement instructions for a lost, stolen or damaged permit. Use this worksheet only when a recipient has specifically requested a sworn statement about missing records.
Should both buyer and seller sign?
That depends on what the recipient requires and which facts each person can truthfully declare. One person should not swear to another person’s knowledge. Ask the recipient or obtain legal advice before arranging signatures.
Will a commissioned affidavit guarantee registration?
No. ServiceOntario decides what evidence and documents are acceptable for a transaction. Confirm the current requirements before attending.
Need a commissioner or notary?
Bring the unsigned document, valid identification and the receiving organization’s instructions. Eligibility for online commissioning depends on the document and recipient.
