Can You Notarize a Document Online in Ontario? Remote Commissioning Explained

Updated September 2026. In Ontario, “online notary” is often used casually to describe two different services. The distinction matters: a document can be commissioned remotely when it requires an oath, affirmation or statutory declaration and the legal conditions are met. Ontario’s guidance says a notary must be physically present with a person who needs a document notarized.

When can I commission a document online?

Ontario permits remote commissioning under O. Reg. 431/20. The commissioner and person signing must be able to see, hear and communicate with each other in real time throughout the transaction. The commissioner must follow the other requirements in the regulation, including a record of the transaction.

A receiving organization does not have to accept a remotely commissioned document. Before booking, ask the court, government office, bank, school or other recipient whether it accepts remote commissioning and electronic signatures for your particular form.

What requires an in-person notary?

If you need a certified true copy, a signature notarized for use abroad or an apostille, arrange an in-person appointment and check the recipient’s requirements. Ontario’s information for notaries public says remotely notarized documents will not be authenticated or apostilled by Official Documents Services. A document that is only commissioned cannot be apostilled.

How our online commissioning service works

• Confirm with the recipient that it accepts a remotely commissioned document.
• Choose an available appointment or start an instant request, then submit your unsigned document and government-issued photo ID.
• Join a live video call, complete the oath or declaration, and sign as directed by the commissioner.
• Receive your completed document through the service workflow and send it to the recipient as instructed.

Eligibility and instant availability depend on the document and staffing. If your document requires a true notarization or you are unsure which service is needed, contact us before submitting sensitive material.

Ready to proceed? See online commissioning options and start a request, or ask us which appointment fits your document.

Sources: Ontario notary guidance; Ontario commissioner guidance; O. Reg. 431/20.